FERPA TRAINING

What is an educational record?

As defined by FERPA, an educational record is "Information about a student that is maintained by the university as part of the educational process."

Exceptions:

• Private notes of an individual faculty or staff member ("sole possession" records)
• Campus police records
• Medical records
• Aggregate (statistical) data that contains no personally identifiable information about any student

Be Aware! The contents of an educational record may appear in a variety of forms, such as a:

• Handwritten document
• Computer file
• Computer screen
• Printout
• Verbal exchange

Student information must be handled with the same care, regardless of whether it's used in written, electronic, or verbal form.

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